Seating chart builder: seat every guest in one evening
Seating charts for weddings, galas, corporate events and planners. Drag tables, import your guest list, export a print-ready PDF. Start free, then $29 once for your event — no subscription.
Or try the free editor — no account neededInteractive demo
How It Works
How It Works
From an empty canvas to guests checked in at the door, in four steps
Step one
Create your chart
Name your event, pick a template or start blank, and we build the layout for you.Under a minute
Step two
Design the layout
Drag tables onto the canvas, add seats one by one, or import your guest list from Excel.Drag & drop
Step three
Collect RSVPs
Share a link or QR code. Guests find their name and answer, and your chart updates itself.No chasing
Step four
Print & check in
Send a print-ready PDF or Excel list to your venue, then scan guests in at the door with the QR from their invite.PDF, Excel & QR
Features
Everything you need for event planning
Forget about spreadsheets and paper diagrams. Create beautiful seating arrangements that your guests will love.
Easy Drag & Drop
Effortlessly arrange tables, seats, and guests with a simple drag-and-drop interface. No technical skills required.
Customizable Layouts
Create your unique event layout by choosing from square, round, tables, text, icons and more. Personalize colors and spacing to match your style.
Import & Export
Import your seats directly from Excel and export your seating plans as high-quality PDFs or XLSX files, ensuring easy sharing, printing, and archiving.
Seats Management
Manage your seats, assign guests, and manage seating preferences in one place
Seats Distribution
Automatically distribute your seats to tables in one click with our smart distribution algorithm
Custom Emails
Send custom claim links, invitation, confirmation and reminder emails to your guests with your own branding and message.
QR Entry
Allow your guests to scan the QR code received by email to enter the event.
Event-Specific Templates
Weddings, birthdays, corporate events, these templates offer a perfect foundation for your seating arrangements.
Collaborative Event Planning
Easily invite collaborators to join your event, enabling seamless teamwork and efficient event coordination
Use cases
Built for the event you're actually planning
Every event seats differently. Pick the one closest to yours.
Free tools
Free seating tools, no account needed
Start in the browser and sign up only when you want to save.
Free seating chart maker
Drag tables and guests onto a canvas and export a print-ready plan. No sign-up to start.
Open the builderChristmas party seating chart
Seat a team or family Christmas party, keep colleagues together and print the plan.
Plan your Christmas partyTable capacity calculator
Enter a guest count and get the number of tables, seats per table and the spacing your room needs.
Calculate your tablesSeating chart templates
Start from a ready-made layout for weddings, banquets, conferences and classrooms.
Browse templatesEvent check-in
Send personalised invitations, issue QR passes and scan guests in at the door.
See how entry worksClassroom seating chart maker
Lay out desks, seat a class of any size and print the chart for a substitute teacher.
Build a classroom chart
Pricing
Start free. Pay when the event is real.
No card to begin, and nothing to cancel if your event never happens.
FAQ
Frequently Asked Questions
Everything you need to know about creating seating chartsSeatPlanning for event seating and guest management
SeatPlanning is web-based seating chart software for weddings, galas, corporate events, planners, and venues. The free plan holds 5 tables and 40 seats. Event Pass costs $29 one-time for one event, runs for 90 days, and supports up to 40 tables and 500 seats. Event Pass Max costs $99 for large events, and Premium costs $39 per month for planners. Features include guest list import, RSVP collection, PDF and Excel exports, and QR check-in with eligible plans.
Plans, limits, and tools
SeatPlanning is web-based seating chart software for weddings, galas, corporate events, event planners, and venues. The free plan supports 5 tables and 40 seats. Event Pass is $29 one-time for one event, lasts 90 days, and supports up to 40 tables and 500 seats. Event Pass Max is $99 for large events. Premium is $39 per month for planners. Import guest lists, collect RSVPs, export PDF and Excel files, and use QR check-in on eligible plans.
Last updated: November 2026
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