01
RSVPs that fill the plan
Each guest gets a personal RSVP link by email, WhatsApp or text. They confirm or decline, add companions and pick a meal — and the plan updates itself. (Email invitations on paid plans.)
Seat every guest in one evening.
Drop in your guest list, arrange tables the way the room really looks, and hand the venue a print-ready plan. Start free. When the event is real, it’s $29 once — no subscription.
Ana & Matei — ReceptionAna & MateiInteractive demo
- Free for up to 40 guests
- No card to start
- Import from Excel or CSV
From a guest list to the door.
Four steps, one tool. Nothing to install and nothing to learn first.
- 01
Bring your guest list
Paste it, or import the Excel or CSV you already keep. Groups, tables, RSVP status and fields like meal choice come along.
- 02
Draw the room
Drag round, long, serpentine or half-round tables into place — or start from your venue’s floor plan.
- 03
Seat everyone
Drop guests onto chairs. On paid plans, auto-seat keeps groups together and apart from people they shouldn’t sit with — preview it, undo it in one click.
- 04
Share it and open the doors
Export a print-ready PDF for the venue. On Professional or Event Pass Max, check guests in at the door by QR.
Same guests. None of the recounting.
The spreadsheet way
Who’s missing a seat? Count the rows again.
Late RSVP? Re-shuffle three tables by hand.
The venue wants a floor plan. Start drawing.
The SeatPlanning way
Unseated guests and full tables, counted for you.
RSVPs land in the plan. Move one guest, not three tables.
The floor plan is the seating chart. Export and send.
The whole seating job, not just the chart.
02
Start from the venue’s floor plan
Upload the PDF or image the venue sent. Walls and tables become shapes you can move.
03
Plan it together
Invite a partner, a parent or your client as a viewer or editor. One person edits at a time, so nobody overwrites anyone.
04
Print-ready exports
A floor-plan PDF for the venue, a table-by-table guest list for the caterer, plus Excel and PNG.
05
Meals and notes per seat
Add fields like meal choice or allergies, then colour every seat by them — in 2D and 3D.
Table 78 / 8
Clara Weiss · checked inTable 4 · scanned at the door
Everyone gets the plan they need.
RSVPs and meal choices feed straight into the seating plan. When it is done, print what the venue and the caterer ask for. On Professional and Event Pass Max, door staff check guests in by scanning QR codes — no account needed, and it keeps working offline.
- RSVPs and meal choices update the plan
- Floor-plan PDF, guest list by table, Excel and PNG
- QR check-in at the door, even offline
See the room before the day.
Switch any plan to 3D and see it the way guests will. Check the stage is visible from the back, that the aisles are wide enough and how the room fills up.
- One click from 2D to 3D, same plan
- Orbit, zoom and colour seats by any field
- On every plan, and on your share link
Loads the real 3D view
Built for the event you’re actually planning.
WeddingsFamily politics, plus-ones and a top table, sorted.
Corporate eventsTeams, clients and VIPs placed with intent.
Galas & fundraisersHundreds of guests, rounds and rows in one plan.
ConferencesRows, rounds and breakout rooms.
Event plannersEvery client’s event in one account, no annual contract.
Parties & celebrationsChristmas parties, birthdays, mitzvahs.
Start free. Pay when the event is real.
No card to begin, and nothing to cancel if your event never happens.
- Free$0Try everything on a small event
- 1 chart, 40 seats, 5 tables
- 2D and 3D views, share link
- PDF export with a small watermark
- Most eventsEvent Pass$29 onceOne event, 90 days, no subscription
- 500 seats, 40 tables
- Auto-seat and RSVP links
- Clean PDF, Excel, 300 email invites
- Your chart stays after it ends
- Premium$39 /moFor several events a year
- Unlimited charts, 1,000 seats each
- Custom RSVP page and analytics
- 3 collaborators, saved templates
- Professional$89 /moFor planners and venues
- Unlimited seats, tables and charts
- QR check-in at the door
- 10 collaborators, no annual contract
Questions, answered plainly.
What is a seating chart builder?
A seating chart builder is an online tool for placing tables on a floor plan and assigning each guest to a seat. SeatPlanning adds the guest list, RSVPs, meal choices, a 3D view, exports and QR check-in, so the plan you make is the one the venue uses on the night.
Is SeatPlanning free?
Yes. You can build a seating chart for up to 40 guests and 5 tables for free, with no card. For a bigger event, the Event Pass is $29 once.
Read the help article →How do I make a seating chart for a wedding?
Import your guest list, add round or long tables to match the venue (or upload its floor plan), then drag guests onto seats or use auto-seat. Check it in 3D and export a PDF for the venue.
Read the help article →Can I import my guest list from Excel?
Yes. Upload an Excel or CSV file, or paste a list, and match the columns. Groups, tables, RSVP status and custom fields like meal choice come with it.
Read the help article →Can I print or export my seating chart?
Yes. Download a floor-plan PDF, a guest list by table as PDF, Excel or a PNG image. Free PDFs carry a small watermark; paid plans don’t.
Read the help article →Can my partner or planner work on it with me?
Yes, on paid plans. Invite them as a viewer or editor. One person edits at a time: others see who is editing and can ask to take over, so changes never clash.
Read the help article →Do I need to install anything?
No. SeatPlanning runs in your browser. Use a laptop or tablet to arrange the room; on a phone, the list view makes seating guests quick.
Can I see my seating chart in 3D?
Yes, on every plan. Switch the editor to 3D to orbit and zoom around the room, show guest names and colour seats by meal or RSVP. Your share link has a 3D view too.
What happens when my Event Pass ends?
The Event Pass lasts 90 days. After that your chart stays in your account with Free limits. Nothing is deleted.
Read the help article →Your guest list is ready. Your plan can be too.
Free for up to 40 guests. Import your list, arrange the room, and export a plan the venue can use. $29 once when the event is real.