Free wedding table plan maker
Drag tables into place, seat your guests, print the plan.
- Free for up to 40 guests
- No signup
- PDF export (watermarked on free)
From guest list to printed table plan
Three steps, all in your browser.
- 1
Draw the room
Drop round tables, the top table and the dance floor onto the plan, sized to your venue.
- Aunt MargaretTom & PriyaGrandad JoeThe Okafors2
Seat your guests
Paste in your guest list and drag each person to a seat. Move them again as the RSVPs change.
- Export PDF3
Print the plan
Export a PDF for the easel or your stationer. Sign up free to add an Excel list of who sits where for the venue.
Pick the room layout first
The layout decides how many tables you need, so choose it before you seat anyone.
Round tables and a top table
The classic British reception. A long top table faces the room for the couple and wedding party, with rounds of eight to ten filling the floor. Easy to seat, and everyone can see the speeches.
Sweetheart table
Just the two of you at a small table, with parents and the wedding party hosting rounds nearby. It settles the question of whose partner sits where on the top table.
Long banqueting tables
Rows of trestle tables, common in barns and marquees. They seat more guests per square metre than rounds, but people can only really talk to their neighbours.
A mix of both
Rounds on the main floor and a long table along one wall. Useful when the venue is an awkward shape, and it lets a big family sit together.
How many guests fit at each table
UK venues usually quote round tables in feet. These are comfortable numbers, not the most a caterer can squeeze in.
5ft round (152cm)
Eight guests comfortably, ten at a squeeze. The most common reception table in UK venues.
5ft 6in round (168cm)
Ten guests, with room left for place settings and a centrepiece.
6ft round (183cm)
Twelve at most, ten comfortably. Fewer tables to fit in, but talking across the table gets harder.
What this does not do
SeatPlanning draws a 2D floor plan you arrange yourself. There is no 3D view of your venue, and nothing that seats your guests for you.
It will not decide who sits with whom. You drag each guest into place yourself.
It does not print the table plan board. You export a PDF and take it to your stationer or print shop.
A free PDF carries a small SeatPlanning watermark, and Excel export needs an account. A paid plan or a one-off Event Pass drops the watermark.
A free chart holds five tables and 40 guests. A bigger wedding needs a paid plan or a one-off Event Pass.
Start from a finished plan instead of a blank page
The wedding templates open with the tables and seats already placed. Move whatever does not match your venue, then add your guests' names.
Wedding table plan questions
What couples ask most often before they sit down with the guest list.
Is a table plan the same as a seating plan?
Yes. In the UK the two words mean the same thing: the seating plan for the wedding breakfast, and usually the board displayed at the entrance as well. In the US the same thing is called a seating chart.
When should we do the wedding table plan?
Start once your RSVP deadline has passed, usually four to six weeks before the wedding. Venues typically want final numbers for the caterer one to two weeks before the day, so aim to have the plan settled by then.
Who sits on the top table?
Traditionally the couple, both sets of parents, the best man and the maid of honour. Many couples now keep it to the wedding party, or swap it for a sweetheart table, so that divorced parents or new partners are not seated side by side.
How many tables do we need?
Divide your guest count by the seats per table, round up, and add one spare. For 100 guests on 5ft rounds of eight, that is 13 tables plus a spare, so 14, not counting the top table.
How much space do the tables need?
Allow about 1.5 metres between round tables so guests and staff can pass behind seated chairs, and budget roughly one square metre per guest for a seated meal before you add the dance floor and bar.
Can we print the table plan?
Yes. Every plan exports a PDF, including free, and you can print it at any size or send it to your stationer. The free export carries a small SeatPlanning watermark; a paid plan or a one-off Event Pass removes it and adds an Excel list of who sits where.
Is it really free?
One free chart holds five tables and 40 guests, with no account needed. A bigger wedding needs a paid plan or a one-off Event Pass; the builder itself is the same.
Open the builder and place your top table
No account needed to try it. Your plan stays in this browser until you save it.