Free, no signup
Free Seating Chart Maker
Drag tables onto the canvas, seat your guests by name, and export the plan as a PDF. It runs in your browser, and you can start without an account.Free for up to 40 guests, with no signup to start.Bigger event? One Event Pass ($29, one-time) covers up to 500 guests for your event, with no subscription. See pricing
What is a seating chart?
A seating chart is a diagram of an event space that shows where each guest sits. It maps the tables in a room, the seats at each table, and the name assigned to every seat, so that hosts, caterers and venue staff all work from the same plan on the day. In the UK it is more often called a seating plan or, at weddings, a table plan.SeatPlanning is a free online seating chart maker that runs in the browser with no account. You drag round, rectangular, serpentine or half-round tables onto a floor plan, import a guest list, assign guests to seats, and export the result as a print-ready PDF. A free chart holds 5 tables and 40 seats; paid plans raise those caps. PNG export needs a free account, and a seat-by-seat Excel sheet comes with an Event Pass or a paid plan.Last reviewed: September 2026Seating Chart Features
Professional Seating Chart Software
What the free builder does, and where its limits sit.
Drag & Drop Seating Chart Builder
Place round or rectangular tables on the canvas and drag them into position against your venue's real floor plan.Seats Management
Add guests, then drag them between seats. Moving one guest never means rebuilding the table.Custom Labels & Areas
Add personalized text labels and venue areas to your seating planExport Seating Plans
Download your seating chart as a print-ready PDFOne plan everyone works from
A seating chart stops being a personal note the moment someone else needs it. The caterer wants to know which table gets the vegetarian plates, the venue wants the table count to set the room, and whoever is directing guests at the door needs to find a name in seconds. Building the plan here gives all of them the same version.Layouts for the room you actually have
Rounds for a wedding reception, rows for a classroom, a long run of rectangles for a conference lunch. Tables resize and rotate to match a real venue, so a room with a column in the middle stays awkward on the plan instead of becoming a tidy fiction.Working on a chart with other people
Corporate events tend to have several people with opinions about seating: the organiser, the account lead, sometimes the client. Collaborative sessions let them work on one chart rather than emailing versions of a spreadsheet back and forth.Seating Chart Maker in Action
Place a table, drop a guest into a seat, move it when the plan changes. That is the whole loop.Seating Chart Features
Drag & Drop TablesCreate rectangular and circular tables with ease
Guest ManagementOrganize guests and assign seating arrangements
Custom LabelsAdd personalized text and areas to your seating plan
Export Seating ChartDownload your seating plan as a PDF for printing
Free seating chart templates
Editable seating chart templates for weddings, banquets, classrooms and meetings. Each one opens in the online editor with the tables and seats already placed: add your guest names, move what you need, and print it as a PDF.Free or Event Pass?
Most seating charts fit the free plan. If yours has more than 40 guests, one Event Pass covers that event. It is a single payment, not a subscription.| For one event | Free | Event Pass |
|---|---|---|
| Price | $0 | $29 one-time |
| Guests (seats) | 40 | 500 |
| Tables | 5 | 40 |
| PDF export | Watermarked | No watermark |
| Excel export | No | Yes |
| Email invitations | No | Up to 300 |
| Subscription | None | None |
What you get on each plan
The free plan is a real plan, not a trial. These are the caps a single seating chart runs under.| Per seating chart | Free | Premium | Professional |
|---|---|---|---|
| Tables | 5 | 80 | Unlimited |
| Seats | 40 | 1,000 | Unlimited |
| Cloud saving | No | Yes | Yes |
| PDF export | Watermarked | Yes | Yes |
| Excel export | No | Yes | Yes |
Seating chart questions
How do I make a seating chart?
Make a seating chart in five steps: 1) add round, rectangular, serpentine or half-round tables to match the room; 2) set how many seats each table holds; 3) import or paste your guest list; 4) drag each guest onto a seat, renaming tables as you go; 5) export the finished layout as a print-ready PDF. In SeatPlanning this runs in the browser with no account, and the chart stays in local storage until you sign up to save it to the cloud.Is this seating chart maker really free?
Yes. In SeatPlanning one free chart holds five tables of up to eight seats, so 40 guests, with no account and no payment. Paid plans raise those caps; they do not gate the builder itself.Do I need to sign up to use it?
No. The SeatPlanning builder runs in your browser without an account. Signing up adds cloud saving, collaboration and more seats per chart, but you can build and export a chart without one.Can I export the seating chart to PDF or Excel?
Yes, both, on different tiers. PDF export works with no account, stamped with a watermark; a free account adds PNG. Excel — the guest-to-seat list as a spreadsheet — and watermark-free PDF come with an Event Pass or a paid plan.Can I import my guest list?
Yes. Paste or upload your guest list rather than typing names one at a time, then drag guests onto seats from the list.Does it show the room in 3D?
No. SeatPlanning draws a 2D floor plan you arrange yourself. If you need photorealistic 3D renders of a venue, a 3D venue platform is the right tool and we would rather say so than pretend otherwise.How many people fit at a round table?
A 60-inch round seats eight comfortably and ten at a squeeze; a 72-inch round seats ten, twelve at a squeeze. Allow 60 inches between tables so guests and staff can pass behind seated chairs.Is a seating plan the same as a seating chart?
Yes. "Seating chart" is the usual US term; in the UK the same thing is called a seating plan, and at weddings a table plan. SeatPlanning builds all three: the same drag-and-drop floor plan, exported as a PDF to print or display, or, with an Event Pass or a paid plan, as an Excel list of who sits where.Free Seating Chart Demo
This free seating chart maker includes everything you need to get started. Upgrade for higher table and seat limits, advanced planning features, and cloud saving.What's Included
- Maximum 5 tables
- Maximum 8 seats per table
- Basic export features
- No cloud saving
Upgrade Benefits
- Higher table and seat limits
- Cloud saving and collaboration
- Advanced export options
- Priority support