Finding the right seating chart software can save you hours of planning stress. Whether you're organizing a wedding, corporate event, or managing a restaurant, the right tool makes all the difference.
We've tested the most popular seating chart tools in 2025 to help you choose the best one for your needs.
Popular Seating Chart Software Options
SmartDraw
SmartDraw has evolved into a modern cloud-based platform. It's part of their comprehensive diagramming suite.
Best for: Large organizations that need multiple diagram types beyond seating charts.
Pros: Professional output, enterprise integrations, works on all devices.
Cons: Steep learning curve, expensive for occasional use, not event-focused.
Wedding Planning Tools
Zola Seating Chart Zola dominates the wedding space with their iOS app and unlimited guest features.
Wedding Planning Assistant Free alternative with comprehensive wedding planning tools.
Best for: Couples planning weddings who want specialized features.
Pros: Wedding-focused, mobile apps, cost-effective.
Cons: Limited to weddings only, basic customization.
Prismm (formerly AllSeated)
Prismm offers cutting-edge 3D visualization and spatial design technology for professional event planning.
Best for: Professional event planners and venue managers.
Pros: Industry-leading 3D visualization, comprehensive event management, used by major brands.
Cons: Complex for simple events, requires training, enterprise focus.
AI-Powered Solutions
Tools like AutomatedSeating use AI to optimize seating arrangements automatically based on guest preferences.
Best for: Events with complex guest relationships.
Pros: Automated optimization, handles complex requirements.
Cons: Less customization control, newer companies.
Why Current Tools Fall Short
Most seating chart software have a few major problems:
- They're either too simple (wedding-only tools) or too complex (enterprise solutions).
- They use an outdated interface that's not user-friendly.
- They require the user to install software on their computer.
You end up choosing between:
- Basic tools that lack professional features
- Complex platforms that are overkill for most events
- Expensive enterprise solutions with features you don't need
Enter SeatPlanning: The Modern Solution
SeatPlanning bridges this gap perfectly. We built it specifically for seating charts, combining ease of use with professional power.
What Makes SeatPlanning Different
Universal Flexibility Works for any event type - weddings, corporate meetings, restaurants, classrooms, conferences.
Intuitive Interface Drag-and-drop simplicity that anyone can use immediately.
Smart Guest Management Import guest lists, track dietary restrictions or really any custom fields that you might need for your seats
Professional Results Beautiful exports and multiple format options for any venue or printing need. Send a beaufifully styled PDF straight to your printer.
Real-Time Collaboration (coming soon) Work with your partner in real-time.
AI-Powered Optimization (coming soon) Let AI make seating arrangements for you.
Quick Comparison
| Feature | SmartDraw | Wedding Tools | Prismm | SeatPlanning |
|---|---|---|---|---|
| Ease of Use | ⭐⭐⭐ | ⭐⭐⭐⭐ | ⭐⭐⭐ | ⭐⭐⭐⭐⭐ |
| Event Versatility | ⭐⭐⭐⭐⭐ | ⭐⭐ | ⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ |
| Seats Management | ⭐⭐ | ⭐⭐⭐ | ⭐⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ |
| Export Options | ⭐⭐⭐ | ⭐⭐ | ⭐⭐⭐⭐⭐ | ⭐⭐⭐⭐ |
| Value | ⭐⭐ | ⭐⭐⭐⭐⭐ | ⭐⭐ | ⭐⭐⭐⭐⭐ |
Which Tool Should You Choose?
For weddings only: Zola offers great wedding-specific features.
For enterprise needs: SmartDraw if you need multiple diagram types.
For professional venues: Prismm offers advanced 3D marketing tools.
For everything else: SeatPlanning gives you the best balance of power and simplicity.
Frequently Asked Questions
What does seating chart mean?
A seating chart is a visual diagram that shows where people will sit at an event. It helps organize guests, ensures smooth service, and creates a better experience for everyone attending.
How do you do a seating chart?
To create a seating chart:
- Get your venue floor plan
- Choose table shapes and sizes
- Calculate tables needed
- Import your guest list
- Use seating chart software to arrange guests
- Consider relationships and preferences when placing people.
Why do people do seating charts?
Seating charts prevent confusion, ensure smooth service, help guests feel comfortable, accommodate special needs, and create better social dynamics. They're essential for organized events and guest satisfaction.
What is the best free seating chart software?
For weddings, Wedding Planning Assistant offers free tools. However, most professional seating chart software requires payment for advanced features like 3D visualization, guest management, and professional exports.
Can seating chart software handle large events?
Yes, professional seating chart software like SeatPlanning and Prismm can handle events of any size, from intimate gatherings to large corporate conferences with hundreds of guests.
Do I need technical skills to use seating chart software?
Modern seating chart software is designed for non-technical users. Tools like SeatPlanning feature intuitive drag-and-drop interfaces that require no training or technical expertise.
Ready to Try SeatPlanning?
Join our waitlist to get early access to the most intuitive seating chart software built for modern event planning.
Whether you're planning a wedding, corporate event, or managing a venue, SeatPlanning makes professional seating arrangements simple and stress-free.
