Corporate event seating, from keynote to dinner
The morning talk in rows, the workshop in classroom style, the awards dinner at round tables. Set up each room once, duplicate it for the next format, and print the plan for the venue.
- 500seats on a single Event Pass
- 40tables on the same Event Pass
- 3roles: viewer, editor, admin
- $29per event, one payment. No yearly contract
One plan for every part of the night
- 18:30Doors and check-in
Staff scan each guest's QR code and see arrivals as they happen.
- 19:00Keynote in rows
Reserved front rows for speakers and the board.
- 20:00Dinner at round tables
Sponsors near the stage, teams mixed on purpose.
- 22:00Awards
Winners seated where the host can call them up.
Every sponsor gets the table they paid for
Name tables after sponsors, keep their guests together, and see at a glance which ones still have empty seats.
- NorthwindFull
10 of 10 · Table 1, front
- Halcyon Bank2 open
8 of 10 · Table 2, front
- VIP table1 open
9 of 10 · Next to the stage
- Brightline4 open
6 of 10 · Table 4
QR check-in from a phone
Each guest gets a code. Staff scan it and the list shows who is in, table by table.
Professional plan or Event Pass MaxHow QR check-in works →Share the plan, keep one pen
Invite colleagues as viewers, editors or admins. One person edits at a time, so nobody overwrites the seating someone else just fixed.
- Events leadEditing now
- Office managerEditor
- CEO's assistantViewer
One event or a whole calendar
| What it costs | Event Pass · $29 once | Professional plan · See pricing |
|---|---|---|
| Best for | The annual dinner or one conference | An events team running many a year |
| Seats | Up to 500, 40 tables, for 90 days | Higher limits, see pricing |
| QR check-in | With Event Pass Max | Included |
| Exports | Clean PDF and Excel | Clean PDF and Excel |
Corporate events, answered
Can the same guest list be seated in rows and at tables?
Yes. Duplicate the chart and tick "Copy guest list", then rearrange the tables for the new set-up: rows for the keynote, rounds for the dinner. Names, contact details and notes come across. RSVP replies, check-ins and QR tickets are never copied, so each chart starts fresh.
Can we name tables after sponsors?
Yes. Table names show on the plan, in the PDF and in the table lists, so a sponsor's table is easy to find and easy to hand to the venue.
How does check-in work?
Each guest gets a QR code and staff scan it on a phone. QR check-in is on the Professional plan and on Event Pass Max.
Do we need a yearly contract?
No. An Event Pass is one payment for one event, and the paid plans are on the pricing page. You can start on the free plan with up to 40 guests and see how the plan looks first.
Your next company event, planned in an afternoon
Start free with up to 40 guests. One Event Pass covers a 500-seat gala.