Meeting seating that puts the right people side by side
Boardrooms, U-shapes and offsite dinners. Decide who sits next to the chair, who faces the client, and send everyone the plan.
Most meetings fit in the free plan: up to 40 seats.
- Chair
- Your team
- Client
Small rooms, big consequences
- Board meeting · Boardroom
Rank and protocol, settled
Set the seating once, print the plan, and the room is ready before anyone arrives.
- Client workshop · Hollow square
Mix the two sides
Group guests by company so nobody ends up in two camps across the table.
- Team offsite · Team dinner
Sessions by day, dinner at night
One chart for the workshop room, a copy for the dinner, with the guest list carried over.
Everyone knows where to sit
Send a view-only link to attendees, or a PDF to the office manager setting the room. Changes are one drag and a new export.
Meeting seating, answered
What is the best boardroom seating arrangement?
For a board or a negotiation, one long table with the chair at the head works best: everyone can see everyone, and rank is obvious. Seat the chair at one end, the main guest or opposite party at the other, and the people who need to talk most across from each other. If you have more than about 14 people, switch to a U-shape or hollow square so nobody is far from the screen.
What is the difference between U-shape and hollow square seating?
A U-shape leaves one end open, so a presenter or screen can sit there and everyone faces inward. A hollow square closes all four sides around an empty middle, so it suits discussion between equals and has no obvious front. Use a U-shape when someone presents, and a hollow square when everyone contributes.
How do I decide who sits where?
Start with the chair and the guest of honour, then place the people who need to talk to each other opposite or beside one another. Keep teams from different companies mixed rather than facing off in two blocks. In SeatPlanning you drag each person to a chair and can regroup in seconds if the guest list changes.
Is it free for a meeting?
Yes. The free plan covers one chart with up to 40 seats and 5 tables, which is enough for most meetings. You can export a PDF with a watermark, or upgrade for a clean one.
How do I share the plan?
Send a view-only link, so attendees can look at the room on a phone without an account, or export a PDF for the person setting up the room. Only one person edits a chart at a time.
Your next meeting, seated in five minutes
Free for up to 40 seats. No card needed.