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Meeting Rooms

Meeting Room Seating Chart Software

Pick boardroom, U-shape, classroom, or theater on one canvas, assign attendees with drag-and-drop, and export a venue-ready PDF. Built for ops teams and EAs who need a correct diagram today — not a CAD course.
Plan a MeetingTry the Free Seating Chart Builder
Boardroom8–16 seats
Single rectangular table, two long sides plus heads.
Best forExecutive sessions, weekly leadership reviews
Meeting features

Tools built for productive meetings

Everything an EA, ops lead, or chief of staff needs to set up a room in minutes — without learning a CAD app.
01Meeting features

Drag-and-drop seat assignment

Place tables and seats with snapping, then drag attendees onto specific spots.
Start from a real meeting layout — boardroom, U-shape, classroom, theater — and the chart already respects the room's geometry. You're never staring at a blank canvas at 10pm before an offsite.
02

Meeting room templates

Pre-configured layouts for boardrooms, training rooms, and workshop spaces.
03

Attendee management

Assign team members to seats, track attendance, and manage participants.
04

Quick setup tools

Get a room organized in minutes with smart defaults built for fast planning.
05

Export & share

PDF or XLSX exports anyone on your team can open from email or Slack.
06

Real-time collaboration

Co-edit a layout with your chief of staff, EA, or ops partner.

Every kind of meeting fits inside one tool

From a four-person 1:1 to a 250-seat all-hands, the same canvas scales to the room.
01

Team meetings & 1:1s

Small-room seating that encourages open communication and respects the chain of command.
02

Workshops & offsites

Collaborative U-shape and pod layouts for brainstorming, design sprints, and facilitator sessions.
03

Training & all-hands

Classroom and theater templates for onboarding, certifications, and company-wide updates.
How it works

Set up a meeting room in four steps

A workflow built for last-minute changes and tight calendars.

  1. Pick a layout

    Choose boardroom, U-shape, classroom, or theater — capacity-aware from the start.

  2. Add attendees

    Paste from a calendar invite or upload a list; assign seats with drag-and-drop.

  3. Adjust the room

    Add doors, screens, and AV markers exactly where they live in the real room.

  4. Export & share

    Send a clean PDF or XLSX to your team via Slack, email, or your room display.
Templates

Meeting room templates

Start faster with layouts already calibrated for real rooms.
Meeting room templates for boardrooms, U-shapes, and classrooms
Boardroom (8–16 seats)01
Meeting room templates for boardrooms, U-shapes, and classrooms
U-shape workshop (12–25 seats)02
Meeting room templates for boardrooms, U-shapes, and classrooms
Classroom training (20–80 seats)03
Layout library

Every standard meeting layout, ready to drop in

A reference grid of the seating patterns that cover most meetings. Each one is a real template — pick one and the seats, spacing, and capacity defaults are already calibrated.

Boardroom

01
8–16 seatsSingle long table; two sides plus heads.Exec meetings, weekly leadership

U-shape

02
12–25 seatsOpen end faces the presenter.Workshops, facilitated discussion

Classroom

03
20–80 seatsRows of tables facing forward.Training, certifications

Theater

04
40–250 seatsChairs only, dense rows, center aisle.All-hands, town halls

Pods / Cabaret

05
30–200 seatsRound tables, presenter wall.Networking lunches, design sprints

Hollow square

06
10–24 seatsFour sides, open center.Roundtables, peer review

Cluster

07
12–60 seatsSmall groups of 4–6 at separate tables.Group work, breakouts

Lounge

08
8–30 seatsSoft seating around low tables.Fireside chats, informal interviews

Meeting seating chart FAQs

Common questions about organizing seating for team meetings, workshops, and trainings.

Why teams choose SeatPlanning for meetings

Built for meeting organizers who want quick, defensible, repeatable setups.
  • Save planning timeReduce setup from hours to minutes with capacity-aware templates.
  • Improve collaborationPick the seating pattern that fits the conversation you want to have.
  • Professional presentationPolished diagrams that demonstrate attention to detail.
  • Easy sharingPDF, XLSX, or view-only link — no extra software for attendees.
Team in a U-shape workshop layout
Meeting room templates for boardrooms, U-shapes, and classrooms
Operator tools

Built for the EA, ops, or chief of staff

Detail-oriented features that make sure the room reflects how the meeting actually runs.

Capacity guardrails

Each layout knows its safe occupancy so you don't over-pack a room by accident.

Door, screen & AV markers

Drop doors, screens, and outlets so the diagram matches what you see when you walk in.

Snap-to-grid & rulers

Align tables and aisles precisely so handoff to facilities is unambiguous.

Printable PDFs

Print one for the door and post one in the room — same source of truth.
Try the Free Seating Chart BuilderSee PricingMeeting Planning Guides
Quietly, in five minutes

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