WeddingWire Seating Chart Alternative: Where It Works and Where It Doesn't
Key Takeaways
- WeddingWire's own page describes a free seating tool with guest-list syncing, round or square tables, printing, emailing and export.
- Its tables are listed as round or square; SeatPlanning also offers rectangular, serpentine and half-round tables and rows of chairs.
- Both tools let you bring guests in by import or one at a time and share the plan with a partner or planner.
- If your guests, RSVPs and website already live on WeddingWire, staying put costs you nothing.
Last checked October 2026.
Who WeddingWire is best for
If your guest list already lives on WeddingWire, its seating tool is the lowest-friction option, and it is free. According to its own page, it syncs with that list so you drag guests into seats, lets you build a custom floor plan with round or square tables and areas such as a bar, dance floor or DJ booth, and lets you print, email or export the chart as a visual layout or a list. It also covers events beyond the reception and has chart and list views.
That is a real feature set. For a 100-guest reception with round tables and a simple room, it may be all you need.
Where it falls short for seating
Fewer shapes. The page lists round or square tables. Many venues also use long banquet tables, and some use curved or half-round tables for head tables. Those are not mentioned on WeddingWire's page.
Tied to its guest list. The page says the chart syncs with your WeddingWire guest list. That is convenient inside WeddingWire; it also means seating and guests share one account. If you want to hand the plan to a venue coordinator or planner without a WeddingWire login, check what a shared copy looks like.
Unstated extras. The page does not list QR seat lookup, check-in, room walls or invitation emails. We cannot say it lacks them, only that the page does not mention them.
Side by side
| WeddingWire | SeatPlanning | |
|---|---|---|
| Price | Free ("totally free" on its page) | Free without account; free account 5 tables / 40 seats; Event Pass $29 per event |
| Table shapes | Round or square; bar, dance floor, DJ booth areas | Round, rectangular, serpentine, half-round; rows of chairs; walls, text, icons, images |
| Guest list | Syncs with WeddingWire list; import or add one by one | Spreadsheet import; groups and parties; dietary notes |
| Export | Print, email, or export as visual or list | PDF, Excel, alphabetical list |
| Sharing | Send to partners, planners, venues, vendors | Collaborators and view-only link |
| Mobile | WeddingWire iOS and Android app | Works on phones in the browser |
| Guest tools | Not listed | RSVP and invitation emails, QR codes to find a seat |
When to switch, and how to move guests
Switch when your venue uses banquet or curved tables, when your list is outside WeddingWire, or when you want RSVPs, QR seat finders or automatic seating. Export your WeddingWire guest list, make sure it has one row per guest and a group or family column, and import it into SeatPlanning. Place guests by group first, then handle the awkward pairs. See head table vs sweetheart table for the shapes you will need, and the wedding seating chart maker to start.
Sources checked October 2026: WeddingWire, "Wedding Seating Chart Tool" (weddingwire.com/wedding-planning/wedding-seating-tables.html). WeddingWire's help-center article on adding guests (wedding-wire.zendesk.com) returned HTTP 403 and is not used.
Frequently asked questions
Is the WeddingWire seating chart free?
Yes. WeddingWire's seating chart page calls the tool free. SeatPlanning's editor is also free without an account, with the free account limited to 5 tables and 40 seats per chart.
Can I import a guest list into WeddingWire's seating chart?
Its page says the chart syncs with your WeddingWire guest list and that you can import guests or add them one by one. SeatPlanning imports from a spreadsheet file.
What table shapes does WeddingWire support?
Its page says round or square tables with a set seat count, plus areas such as a bar, dance floor or DJ booth. It does not list rectangular, serpentine or half-round tables.
Is there a WeddingWire seating app?
Its page says the tool is available through the WeddingWire app on iOS and Android. SeatPlanning runs in the phone browser.
How do I move my WeddingWire seating to SeatPlanning?
Export your guest list or the chart as a list, import the spreadsheet into SeatPlanning, and re-place guests by group. A 100-guest wedding is 10 tables of 10.
Does SeatPlanning send RSVPs?
Yes: RSVP and invitation emails, guest groups, parties and dietary notes are included.
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