Import a floor plan with AI

Most venues already have a floor plan — a PDF from the venue, a photo of a printed page, a sketch on paper. Rather than rebuilding it table by table, you can upload it and have the layout drawn for you.

What gets detected

The import reads the plan and creates:

• Tables, with their shape (round or rectangular), their number or name, and an estimated seat count.
• Rooms — enclosed spaces with their own walls, such as a side room, an annexe or a terrace, whether or not tables are drawn inside them.
• Areas — zones marked out on the floor with no guest tables, such as a dance floor, stage, bar or buffet.
• Features, like a DJ booth, cake table or gift table.
• Walls, tracing the venue's outline, with labelled doorways marked as entrances or exits.

Import a plan

1. Open the AI floor-plan import from the icon in the left sidebar of the editor.
2. Check the allowance shown at the top of the window.
3. Choose or drag in your file.
4. You'll see the plan you picked, so you can confirm it's the right one before continuing. Select Analyse this plan to start, or choose a different file.
5. Wait a few seconds while the plan is read.

Review before you save

The result is shown over your uploaded image, so you can compare what was found against what you drew. Underneath, every detected item is listed. From there you can rename anything, change a table between round and rectangular, correct a seat count, or delete what you don't need.

When it looks right, add it to the canvas. It arrives inside a dashed frame as a preview — it isn't part of your chart yet. Rearrange anything you like, then select Save to chart in the bar at the bottom. Nothing is saved until you do, and closing the tab won't lose it: the preview is waiting when you come back.

Getting the best result

• Photograph or scan the whole plan, straight on, rather than a close-up at an angle.
• Make sure the table numbers are readable. Very small or handwritten numbers are the first thing lost when a large image is scaled down.
• A PDF exported from the venue usually reads better than a photo of a printed page.
• Crop out anything that isn't the plan, such as a title block or a page border.

What to check afterwards

• Seat counts are estimated from the drawing, so confirm them against your own numbers.
• Table sizes come from the seat count rather than the drawing, so a long head table may take up more room on the canvas than it does on the plan.
• Rooms and areas are told apart by whether a space has its own walls. If something landed in the wrong one, delete it and add it from the toolbar.

Where to go next

• Add and edit tables to adjust anything after importing.
• Layout templates if you'd rather arrange tables into a standard setup instead.
• Getting around the editor for a tour of the canvas.