Choose which guest fields to collect

Step three of the setup wizard, "Seats & RSVP Management," also asks how guests will respond (covered in Choosing an RSVP mode) and what you want to know about each of them. Some of that is built in, like a guest's name. The rest is up to you.

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1. 1Choose how guests confirm: manual, public, or QR.
2. 2Then pick which guest details to collect.

Require the built-in fields

Every guest has a first name, which is always collected. Beyond that, you can set a Required toggle for three more fields:

• Last Name
• Email Address
• Phone Number

Turn a field's toggle on and it must be filled in before a seat or RSVP response can be saved. Leave it off and the field stays available on the seat form, but optional, guests or you can leave it blank.

Once you're collecting RSVPs (Public RSVP or Digital Ticket & QR Entry), each field also gets a Show in RSVP toggle. This decides whether guests see and fill in that field on the public RSVP form, separately from whether it's required.

Think about what you actually need. If you're sending email invitations, you'll want email required. If you're only using the chart to plan table layouts for a birthday party, you can leave email and phone optional.

Add your own questions

Below the built-in fields, add a custom field for anything else you want to ask. Each one has:

1. A label, the question guests or you will see, such as "Meal choice" or "Dietary needs".
2. A field type: Text Input for open answers like a song request, Yes/No for something like "Needs a high chair", or Multiple Choice when you want guests to pick from a fixed list, such as chicken, fish, or vegetarian.
3. Whether it's required.

If you collect RSVPs or use QR check-in, you also get a Show in RSVP switch for each field, so you can keep a question internal or put it in front of guests.

You can add several custom fields, though how many depends on your plan. Check the pricing page for current details.

A quick example

For a wedding, you might require email so you can send invitations, leave phone optional, add a Multiple Choice field for meal choice with chicken, fish, and vegetarian as options, and add a text field for song requests that's optional and shown in the RSVP form.

Where to go next

• Chart settings overview to change these fields later.
• Choosing an RSVP mode to see how these fields appear to guests.
• Import your guest list from Excel to bring in answers you already have.