Design your invitation emails
Set the subject, logo, colors, and message blocks for your invitation emails, and personalize them with merge tags like the guest's name and their RSVP link. Only the chart owner can edit templates.
Templates control what your invitation emails say and look like, so you only need to get the wording and branding right once.
Only the chart owner can create or edit templates. If you're a collaborator, you can still compose and send from a saved template, but the template editor itself is locked to the owner.
Open the template editor
- Open Email Invitations from your chart.
- Select the Manage Templates tab.
- Choose Invitation at the top to edit the email guests get when you send invitations. Choose Confirmation to edit the digital ticket email sent automatically in Digital Ticket & QR Entry mode. See Emails your guests receive for how the two differ.
The basics
- Template Name: an internal label so you can tell templates apart when you have more than one.
- Subject Line: what shows in the guest's inbox.
- Logo URL: an image shown at the top of the email.
Colors and layout
Set the Brand Color used for accents and the call-to-action button, the CTA Text and Body Text colors, and the background colors behind the card and the outer email. Choose left, center, or right alignment for the content.
Blocks you can add and reorder
Your email is built from blocks: a logo, a heading, the main body text, and a call-to-action button. Drag any block by its handle to reorder it, or remove one you don't need with the trash icon next to it.
You can also add extra blocks:
- Add Extra Text for another paragraph, such as directions or a note about dress code.
- Add Button Group for one or more additional buttons, each with its own label and link.
Personalize with merge tags
Each text and body block shows the merge tags available for that email. The common ones are the guest's first and last name and their email address. Invitation emails also support the guest's full name, the chart name, and the RSVP link, which resolves to your shared public link in Public RSVP mode or to that guest's own claim link in QR mode. Drop a tag into the heading, body, or a button's link field and it fills in automatically for each guest when the email sends.
Save, load, and delete
Save your changes with Save Template. If you keep more than one template, switch between them from the dropdown at the top of the editor. Deleting a template asks you to confirm first, since it can't be undone.
Where to go next
- Send email invitations to use your template on a real send.
- Emails your guests receive for what the confirmation and ticket emails cover.
- The Invite Hub, step by step for the guided flow that ties RSVP setup and sending together.