What guests see when they RSVP

Knowing what your guests actually see makes it easier to decide what to ask for and how to word your invitation. Here is the path they follow from the moment they open your link.

1. The event hero

The page opens with your event details: name, date, location, and a short description if you added one, followed by an RSVP button. This is the part guests see first, so it is worth getting the wording right in your page design.

2. Searching for their name

Selecting the RSVP button brings up a search box. The guest types their first or last name, and matching names appear in a list below, along with the table they are assigned to if one is set. They select their name from the list to continue.

If nothing matches what they typed, the page tells them so, and they can try again with different spelling.

3. The response form

Once a guest picks their name, they see a form built around your chart's settings:

• If they have already responded, they see their current status (confirmed, declined, or pending) and a Change response button if they want to update it.
• If this is their first response, they see whichever fields you have turned on: last name, phone, email, and any custom questions you added, such as a meal choice or dietary need.
• A notes field is always available for anything they want to add.
• If you allow plus-ones, they can switch on Bring a plus-one and enter that guest's name, and optionally their email and any custom fields.
• Before submitting, they have to accept a short consent notice covering how their information is used.

They finish by selecting Confirm attendance or Decline attendance.

4. What happens after they submit

• If your chart does not require email verification, they immediately see a thank-you screen, along with their table assignment if one is set.
• If verification is on and they confirmed attendance, they instead see a message asking them to check their inbox and confirm from there.
• A decline is recorded right away either way, since there is nothing to verify for a no.

Updating a response later

Guests are not locked into their first answer. They can return to the same link anytime before the event, search for their name again, and select Change response to switch from declined to confirmed or update their details.

Where to go next

• Turn on public RSVP to set this flow up on your chart.
• Design your RSVP and claim pages to change the wording, colors, and layout guests see.
• Require email verification to add the verification step described above.